Crafters, Mark Your Calendar!

The 36th annual Fellsmere Frog Leg Festival will be held January 21st – 24th, 2027 at the Fellsmere City Complex, State Road 512 in Fellsmere, Florida.  We are looking forward to another awesome festival and we are hoping to see you there.

Visitors (80,000 anticipated guests) will pass right along the Crafters’ Area, which is located at the entrance (& exit) to the Festival, on their way to the amusements and the Frog Leg Dinners.  You will be located in a grassy area with security.  We have space for 100 Crafters this year on a first come, first served basis.

The next sections include the Application Agreement and the Rules and Regulations.  After reviewing this information, please complete the Application Request. 

PLEASE READ BEFORE APPLYING

KEY RULES:

• Application deadline: December 1, 2026.

• Do not send payment until written approval is received. A booth is not reserved until full payment is received.

• Only merchandise disclosed in the application and approved by FFLF may be sold or displayed.

• No early booth breakdown. Sunday teardown begins no earlier than 6:00 p.m.

• Generators and trailers are prohibited. Tents must be fire-retardant, safely weighted, and equipped with a visible fire extinguisher.

• A Vendor removed for violating this Agreement is not entitled to a refund unless FFLF determines otherwise in writing. Smoking and vaping are prohibited under tents and canopies.

We require a description and a picture of your booth and crafts.  This is important to balance the variety of crafters.  We cannot return any photos sent to us.  We reserve the right to limit the number of vendors in each category.

Once your application request is approved, you will be notified via email with the next steps.  Money Orders can be made payable to the “Fellsmere Frog Leg Festival, Inc.”

If you have any questions, comments or concerns, please email us: froglegfestival@gmail.com.  We appreciate your participation in this Festival.  It is so important to the children of our community.

Thank you!

Fellsmere Frog Leg Festival, Inc.

2027 Application Agreement

Read Agreement and Submit Your Application Request Below

1. FESTIVAL INFORMATION

This Agreement is between the applicant identified in the Vendor Application ("Vendor") and Fellsmere Frog Leg Festival, Inc. ("FFLF" or "Festival"). By signing, Vendor agrees to all terms below and represents that the person signing has authority to bind the Vendor and all persons working in or associated with Vendor's booth.

2. APPLICATION, APPROVAL, PAYMENT & BOOTH ASSIGNMENT

2.1. Complete Application Required. A complete application must be received by December 1, 2026, and must include: (a) the signed Agreement and Application; (b) a current Business Tax Receipt, if required by applicable law or requested by FFLF; (c) clear photographs of all items proposed for sale or display; (d) a photograph of the proposed booth setup; and (e) any additional information requested by FFLF. Incomplete applications will not be processed.

2.2. Approval Is Required. Submitting an application does not guarantee acceptance. FFLF may approve or reject an application in its discretion, subject to applicable law. Applications generally will be reviewed in the order received, but FFLF may also consider product mix, duplication, booth appearance, space availability, prior participation, prior compliance, and the overall needs and character of the Festival.

2.3. Approved Merchandise Only. Vendor may sell, display, distribute, or promote only products and services specifically disclosed in the application and approved by FFLF. FFLF may require immediate removal of any unapproved item.

2.4. Payment After Approval and Payment Deadline. Do not send payment with the initial application. Approved applicants will receive an approval email containing payment instructions. Full payment must be received by FFLF within ten (10) calendar days after the date of the approval email, unless a different deadline is stated in writing by FFLF. A vendor space is not reserved or guaranteed until FFLF receives full payment. If payment is not received by the applicable deadline, FFLF may withdraw the approval and offer the space to another applicant without further notice. Late payments may be accepted or rejected in FFLF's sole discretion and do not reinstate an approval unless FFLF confirms acceptance in writing. Accepted payment methods are money order payable to Fellsmere Frog Leg Festival, Inc. or online payment through PayPal.

2.5. Nonrefundability. Except as FFLF expressly determines otherwise in writing, all fees are nonrefundable once paid. This includes Vendor withdrawal, failure to appear, failure to set up or staff a booth, ordinary inclement weather, shortened hours, interruption, emergency conditions, removal for rule violations, or other circumstances beyond FFLF's reasonable control.

2.6. No Guarantee of Location, Attendance, Sales, or Exclusivity. FFLF does not guarantee attendance, sales, revenue, profitability, customer traffic, weather, visibility, proximity to other vendors, exclusivity, or any particular booth location. Booth assignments are made by FFLF and may be changed when FFLF determines reasonably necessary. Unless FFLF expressly agrees otherwise in writing, FFLF may approve vendors offering similar or competing products.

3. ATTENDANCE, BOOTH OPERATION & TEARDOWN

3.1. Required Hours and Staffing. Vendor must occupy and operate its assigned space during all required Vendor Hours. The booth must be staffed and may not be left unattended for unreasonable periods. Vendor may not close early except with express authorization from FFLF or because of an emergency or lawful safety instruction.

3.2. No Subletting or Transfer. Vendor may not sublease, assign, share, transfer, or allow another business or person to operate from the assigned space without prior written approval from FFLF.

3.3. No Early Teardown. Packing, dismantling, or booth teardown may not begin before 6:00 p.m. on Sunday. Vehicles may enter Festival grounds only when authorized by the Fellsmere Police Department, other law enforcement, or Festival management.

3.4. Removal and Cleanup. Vendor must completely remove all merchandise, equipment, displays, trash, and debris from Festival grounds no later than 11:00 p.m. Sunday unless otherwise directed by FFLF. Vendor must leave the assigned area clean and free of damage.

3.5. Parking. Limited vendor parking may be available in designated areas, including the City of Fellsmere Municipal Parking Lot on North Orange Street. Parking is not guaranteed.

4. BOOTH, TENT, FIRE, ELECTRICAL & SAFETY REQUIREMENTS

4.1. Booth Footprint. Vendor's entire booth, merchandise, display, equipment, and operations must remain within the assigned space unless FFLF gives prior approval. Encroachment into walkways, fire lanes, neighboring booths, or other areas is prohibited.

4.2. Lighting. All booths operating after dark must provide adequate lighting.

4.3. Tents and Canopies. All tents and canopies must be labeled fire-retardant and must be securely anchored with sufficient weights appropriate for outdoor conditions. Stakes may not be used unless specifically authorized. FFLF or public safety officials may require additional weighting, correction, or removal of any tent, canopy, structure, or display determined to be unsafe.

4.4. Fire Extinguisher. Each Vendor must furnish an appropriate fire extinguisher that is readily accessible and visible at the time of any fire inspection and throughout Festival operations.

4.5. No Smoking Under Tents or Canopies. Smoking, vaping, or the use of any lit tobacco product is prohibited under or within any tent, canopy, or enclosed booth area on Festival grounds.

4.6. Electricity. Limited 110-volt electrical service may be available only if requested in advance and approved by FFLF. Vendor must bring a minimum 100-foot outdoor-rated extension cord suitable for the intended load. FFLF does not guarantee uninterrupted electrical service.

4.7. Generators and Trailers. Generators and trailers are not permitted on Festival grounds unless specifically authorized in writing by FFLF.

4.8. Inspection and Correction. FFLF, fire officials, law enforcement, and other authorized officials may inspect Vendor's booth, equipment, electrical connections, merchandise, documentation, and operations at reasonable times. Vendor must immediately correct any deficiency or unsafe condition identified.

5. MERCHANDISE & PROHIBITED ACTIVITIES

5.1. Frog T-Shirts. No vendor may sell, display, distribute, or promote any T-shirt depicting a frog, regardless of design, wording, branding, or theme. Fellsmere Frog Leg Festival, Inc. reserves the exclusive right to sell frog-themed T-shirts during the Festival.

5.2. Food and Beverages. Craft vendors may not sell food or beverages of any kind except prepackaged, nonperishable items specifically disclosed in the application and approved by FFLF. Food vendors are subject to separate requirements and agreements.

5.3. Alcohol. No alcoholic beverages may be sold, distributed, displayed for consumption, or consumed in a Vendor booth except as expressly authorized by FFLF and permitted by law.

5.4. Political Merchandise or Booths. Political merchandise and political booths are not permitted.

5.5. Gambling and Illegal Activity. No gambling or illegal activity of any kind is permitted.

5.6. Music and Noise. Music or amplified sound must be kept at a reasonable level and may not be heard beyond the Vendor's booth space. FFLF may require immediate reduction or cessation of sound. A first violation may result in a verbal warning; any further violation may result in suspension or removal from the Festival.

5.7. Restroom Facilities. Public restroom facilities are provided on Festival grounds. Vendors may not install or place additional restroom facilities without prior written authorization from FFLF.

6. WEATHER, EMERGENCIES & FESTIVAL CHANGES

6.1. Outdoor Event and Assumption of Conditions. Vendor acknowledges that the Festival is an outdoor public event and is responsible for preparing for rain, wind, heat, cold, crowds, utility interruptions, and other conditions reasonably associated with outdoor festival participation.

6.2. Weather Does Not Automatically Excuse Attendance. Vendors may not abandon, close, or leave booths unmanned solely because of ordinary weather conditions unless authorized by FFLF. Nothing in this Agreement requires Vendor to disregard an evacuation order, emergency instruction, or other safety direction issued by FFLF, law enforcement, fire officials, or emergency personnel.

6.3. FFLF Authority to Modify or Suspend Operations. FFLF may delay opening, suspend operations, close all or part of the Festival, shorten or modify hours, relocate vendors, restrict access, or take other action when FFLF determines reasonably necessary or appropriate because of safety, security, weather, emergency conditions, utility failure, governmental order, law-enforcement direction, operational necessity, or other circumstances.

6.4. No Refund for Event Changes. Except as FFLF expressly determines otherwise in writing, no refund, credit, reimbursement, or damages will be owed because of weather, shortened hours, interruption, cancellation, emergency conditions, relocation, reduced attendance, utility interruption, or circumstances beyond FFLF's reasonable control.

7. VENDOR RESPONSIBILITY & COMPLIANCE WITH LAW

7.1. Licenses, Taxes, and Permits. Vendor is solely responsible for obtaining and maintaining all licenses, permits, registrations, Business Tax Receipts, certificates, approvals, insurance, and other authorizations required for Vendor's business, merchandise, products, employees, and Festival operations. Vendor is solely responsible for collecting and remitting all applicable taxes.

7.2. Compliance. Vendor must comply with all applicable federal, state, county, and municipal laws, ordinances, codes, rules, and regulations, together with all lawful instructions of FFLF and public officials.

7.3. Responsibility for Workers and Helpers. Vendor is responsible for the acts and omissions of all owners, employees, agents, contractors, helpers, guests, and other persons working in, assisting with, or associated with Vendor's booth. Their acts and omissions will be treated as acts and omissions of Vendor under this Agreement.

7.4. Damage Caused by Vendor. Vendor is responsible for damage to Festival property, City property, utility systems, grounds, buildings, equipment, or property of others caused by Vendor or any person for whom Vendor is responsible.

7.5. Vendor Property. Vendor is solely responsible for securing and protecting its booth, merchandise, money, displays, tents, equipment, vehicles, and other property. FFLF does not provide security for individual Vendor property and is not a bailee or insurer of Vendor property.

8. ENFORCEMENT, DEFAULT & REMOVAL

8.1. Default. Vendor's violation of this Agreement, Festival rules, safety requirements, or lawful instructions constitutes a default.

8.2. Festival Remedies. In addition to any other remedies available by law or under this Agreement, FFLF may require immediate correction, remove prohibited or unapproved items, suspend Vendor operations, deny admission, refuse continued participation, close a booth, or remove Vendor from Festival grounds for: (a) violation of this Agreement or Festival rules; (b) unsafe, disruptive, threatening, unlawful, or inappropriate conduct; (c) misrepresentation in the application; (d) unauthorized merchandise; (e) failure to follow instructions from FFLF or authorized public officials; or (f) other conduct that FFLF reasonably determines may threaten safety, operations, the Festival's reputation, or the rights of others.

8.3. No Refund Following Removal. Unless FFLF expressly determines otherwise in writing, a Vendor removed or suspended for violating this Agreement is not entitled to a refund.

8.4. Costs and Damages. Vendor is responsible, to the extent permitted by law, for damages, costs, cleanup expenses, repair expenses, or other losses actually incurred by FFLF as a result of Vendor's breach or conduct.

9. ASSUMPTION OF RISK, RELEASE, DEFENSE & INDEMNIFICATION

9.1. Assumption of Risk. Vendor knowingly and voluntarily assumes the risks associated with participating in an outdoor public festival, including risks arising from weather, wind, rain, heat, cold, crowds, theft, vandalism, utility interruption, acts of third parties, and other conditions inherent in or reasonably associated with festival participation.

9.2. Release of Property-Damage Claims. To the fullest extent permitted by Florida law, Vendor releases and waives claims against Fellsmere Frog Leg Festival, Inc. and its officers, directors, employees, agents, and volunteers (collectively, the "FFLF Parties") for loss of or damage to Vendor's merchandise, equipment, displays, tents, vehicles, money, or other property arising from Vendor's participation in the Festival, except to the extent such release or waiver is prohibited by applicable law.

9.3. Defense and Indemnification. To the fullest extent permitted by Florida law, Vendor shall defend, indemnify, and hold harmless the FFLF Parties from and against claims, demands, actions, damages, liabilities, fines, penalties, judgments, settlements, costs, and reasonable attorneys' fees arising out of or relating to: (a) Vendor's acts or omissions; (b) the acts or omissions of persons for whom Vendor is responsible; (c) Vendor's booth, merchandise, products, displays, equipment, or operations; (d) bodily injury, death, or property damage caused by Vendor or Vendor's operations; (e) Vendor's violation of law or Festival rules; or (f) Vendor's breach of this Agreement. This provision does not require Vendor to indemnify an FFLF Party for that party's own intentional misconduct or to the extent indemnification is otherwise prohibited by law.

9.4. Survival. The provisions of this Section survive the conclusion of the Festival and termination of this Agreement.

10. INSURANCE

10.1. Insurance Upon Request. Upon request by FFLF, Vendor must provide evidence of commercial general liability insurance or other insurance in amounts and forms acceptable to FFLF. Based on a Vendor's products, operations, equipment, activities, or risk profile, FFLF may require the Vendor to name Fellsmere Frog Leg Festival, Inc. and any other required party as an additional insured.

10.2. Failure to Provide Required Coverage. If FFLF requires insurance and Vendor does not timely provide acceptable proof of coverage, FFLF may reject the application, cancel approval, deny participation, or remove Vendor without refund.

11. GENERAL CONTRACT TERMS

11.1. Governing Law and Venue. This Agreement is governed by the laws of the State of Florida, without regard to conflict-of-law principles. Exclusive venue for any legal action arising out of or relating to this Agreement or Vendor's participation in the Festival shall lie in a court of competent jurisdiction located in Indian River County, Florida.

11.2. Entire Agreement. This Agreement, the completed Vendor Application, and any written attachments expressly incorporated into it constitute the entire agreement between the parties concerning Vendor's participation and supersede prior oral or written discussions concerning that participation.

11.3. Amendments and Written Instructions. Any amendment to this Agreement must be in writing. FFLF may issue reasonable operational, safety, scheduling, placement, or event instructions before or during the Festival, and Vendor agrees to comply with them.

11.4. Severability. If any provision of this Agreement is determined to be invalid or unenforceable, the remaining provisions will remain in effect to the fullest extent permitted by law.

11.5. No Waiver. FFLF's failure to enforce a provision on one occasion does not waive its right to enforce that provision or any other provision later.

11.6. Electronic Communications and Signatures. The parties consent to the use of electronic communications, records, and signatures in connection with this Agreement. To the extent permitted by law, electronic records and signatures will have the same force and effect as originals.

11.7. Headings. Headings are for convenience only and do not limit or alter the meaning of any provision.

Or click here to Download and Print the Frog Leg Festival Application.